Administrative Assistant/Account Coordinator 

Location: Portsmouth, NH area | Southern NH ME | North Shore, MA 

Employment Type: Full-Time  ·  Hybrid (3 days in-office)

About the Role

We are a woman-owned, B Corporation-certified marketing agency specializing in paid media planning & buying and SEO, looking for a sharp, steady, and immensely capable Administrative Assistant/Account Coordinator to join our team. This is not a background position — you will play a critical role on our team, keeping operations running smoothly in a fast-paced and dynamic environment.

Our B Corp certification reflects a commitment to people, planet, and purpose alongside profit. We’re looking for someone who understands — and is genuinely energized by — what it means to be part of a mission-driven, values-led organization. If you believe business can be a force for good, you’ll fit right in.

What You’ll Do

• Manage and prioritize executive calendars, scheduling, and travel arrangements with precision and discretion.

• Serve as a primary point of contact across email, phone, text, chat, and social media — communicating professionally and warmly on behalf of leadership.

• Draft, proofread, and edit correspondence, reports, presentations, and internal communications.

• Anticipate needs, track action items, and follow through on multiple competing priorities without dropping the ball.

• Coordinate meetings, prepare agendas, take notes, and track follow-ups.

• Handle sensitive information with confidentiality and sound judgment.

• Support project management, administrative workflows, and ad hoc tasks as they arise.

• Keep Drive folders organized and maintain Notion project management dashboard.

• Support Account Manager with preparation of ad specifications, asset management, and trafficking of approved advertising assets to media vendors.

• Receive, deposit and log client and vendor payments.

• Represent the organization’s values and voice in every interaction.

Who We’re Looking For

• Someone with a min. 2–3+ years of experience as an executive or administrative assistant, or in a comparable professional support role.

• Exceptional organizational skills — you thrive with lists, systems, and a clear sense of what needs to happen next.

• Calm under pressure. You don’t rattle easily, and you know how to navigate a stressful day without losing your cool.

• A skilled multitasker who can manage multiple projects and priorities simultaneously and independently.

• Strong interpersonal communicator — able to “read the room” and share ideas clearly across all platforms: email, phone, text, Slack/chat, and social media.

• Strong writing and editing skills with a sharp eye for detail, grammar, and tone.

• Comfort with digital tools and adaptability to new platforms and workflows.

• A collaborative team player who also knows how to work independently with minimal supervision.

• Alignment with our mission as a B Corp and women-owned business — you care about why we do what we do, not just what we do.

Location & Schedule

This is a hybrid role with a minimum of three days per week in our Portsmouth office. Candidates must be located within a reasonable commuting distance of Portsmouth, NH, southern Maine, or the North Shore of Massachusetts. Remote days are flexible by agreement.

Compensation & Benefits

We offer a competitive compensation package designed to attract and retain talented, committed team members:

• Starting base salary: $52,000–$68,000, commensurate with experience

• Unlimited paid time off and holidays

• Flexible hybrid work schedule to be set in advance

• Company match 401K

• Professional development support

• The opportunity to work at a certified B Corporation and mission-driven, woman-owned company

How to Apply

Please submit your resume and a brief cover letter explaining why this role is a great fit for you — and why you’re drawn to work at a small but mighty media agency. We’d love to hear your voice, not just your credentials.

We are an equal opportunity employer and welcome applicants from all backgrounds.